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Campus Activity Facilities | 1507 Leavey Center | Washington, DC 20057 | ph (202) 687-3726 |
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ALL ADVERTISING must be approved by the Office of Campus Activity Facilities prior to publication.
ALL ROYALTIES due on performances not covered by the University's current agreements with music licensing houses are the responsibility of the requestor.
CONTROVERSIAL or politically sensitive activities as determined by Georgetown University are limited to the University sponsorship.
CANCELLATIONS of events due to circumstances beyond the control of Georgetown University (such as weather) or because of the violation of University policy are not the responsibility of the Office of Campus Activity Facilities. Cancellations must be communicated (in writing) to the Office of Campus Activity Facilities not less than 4 business days before the scheduled event. The requestor will be charged for all expenses incurred by the Office of Campus Activity Facilities as a result of any cancellations. Most services can be cancelled 4 business days prior to the event. Failure to cancel events with 4 business days notice may result in a service fee.
BEFORE AND AFTER THE EVENT a representative of the client and the Hall Manager on duty will conduct an inspection of the facility. Any damages not reported to the Hall Manager prior to the event will be charged to the clients.
FACILITY SET UP can be performed by the requestor or a request may be requested to be performed by the Office of Campus Activity Facilities as indicated by the information provided on the form. The Leavey Program Room and Club Room have tables and chairs that can be used at no fee to client. Equipment required beyond what is available in the rooms, will incur an additional charge. Tablecloths are not provided but it is recommended that the requestor consider obtaining them. A diagram must be attached to the reservation form to depict the desired set-up.
SECURITY is assigned at the discretion of the Department of Public Safety.
SMOKING is prohibited in the Leavey Center per District of Columbia law. Strict penalties will be enforced.
THE SECURITY OF ANY EQUIPMENT brought into the facility by the requestor is not the responsibility of the University. No equipment may be stored in or around the facility after the event.
PER DC FIRE SAFETY REGULATIONS, the client must ensure that all fire exits are clear and accessible. Prior to each event the client is required to make an announcement informing the audiences of the emergency exit procedures.
INSURANCE may be required by the Office of Risk Services for individuals and organizations that are being co-sponsored by the University departments. If this is the case, the organizations must provide evidence of Comprehensive General Liability Insurance in the minimum limits of $1,000,000 each person, $1,000,000 each occurrence and $50,000 property damage. Such insurance will name as insured both the individual or organization and the President and Directors of Georgetown University and its agents and employees as their interests may appear. The University reserves the right to require limits above these minimums, when in the sole opinion of the University, such higher limits are justified. Coverage must be with a company satisfactory to the University and a policy or certificate of insurance will be forwarded to the Office of Campus Activity Facilities a minimum of 72 hours prior to the event.
SOUND AMPLIFICATION should be appropriate to the size of the space and its location.
A DAMAGE DEPOSIT may be required at the discretion of the Office of Campus Activity Facilities for events other than those officially sponsored by Residence Life.
CLEAN UP is the responsibility of the requestor. All loose trash must be bagged. Equipment is provided as requested on this form. A charge to cover all the labor costs to restore the area will be assessed if this obligation is not met.
ALCOHOL POLICY Alcohol may not be served at events held in the Leavey Program Room or the Club Room.
EQUIPMENT that is available at no cost for use in the Program Room is 80 chairs, 6-6 foot rectangular tables, and a built in screen.
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