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Campus Activity Facilities | 1507 Leavey Center | Washington, DC 20057 | ph (202) 687-3726 |
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CO-SPONSORSHIP: Co-sponsored events in the ICC Facilities must be organized by and participated in by a Georgetown University department or organization. All costs incurred will be charged to the specified University cost center number. It is the responsibility of the department or organization to ensure that University policies and guidelines are followed and that the co-sponsoring department or organization is included in any and all publicity and advertisement. External individuals and organizations may not use the Auditorium or Galleria.
ALL ADVERTISING must be approved by the Office of Campus Activity Facilities prior to publication.
ALL ROYALTIES due on performances not covered by the University's current agreements with music licensing houses are the responsibility of the requestor.
CANCELLATIONS of events due to circumstances beyond the control of Georgetown University (such as weather) or because of the violation of University policy are not the responsibility of the Office of Campus Activity Facilities. Cancellations must be communicated (in writing) to the Office of Campus Activity Facilities not less than 4 business days before the scheduled event. The requestor will be charged for all expenses incurred by the Office of Campus Activity Facilities as a result of any cancellations. Most services can be cancelled 4 business days prior to the event. Failure to cancel events with 4 business days notice may result in a service fee.
BEFORE AND AFTER THE EVENT a representative of the client and the Hall Manager on duty will conduct an inspection of the facility. Any damages not reported to the Hall Manager prior to the event will be charged to the clients.
SECURITY is assigned at the discretion of the Department of Public Safety.
FACILITY SET UP is provided by Special Events as directed by the Facilities Coordinator from information provided on this form. Tables and chairs can be provided for rental and delivery fee. Tablecloths/covers are not provided but it is recommended that the requestor consider obtaining them. A diagram must be attached to the reservation form to depict the desired set-up. For events where food will be served from requested tables, table covers, not tablecloths, should be requested.
CATERING for any event is the responsibility of the sponsoring organization. Contact the caterer of your choice directly. No food or drink is allowed in the ICC Auditorium. The sponsor must enforce this regulation. Georgetown University catering and pre-approved caterers must supply the name of their catering supervisor on the front of this form. All other caterers must complete the Regulations for Catering Form and return it to the Facilities Coordinator. If no form or Catering Supervisor is submitted, then no catering will be allowed at the event.
DANCING is not permitted in the Galleria.
ALCOHOL POLICY Individuals planning events should be thoroughly familiar with Georgetown University's alcohol policies and will be held accountable for implementing and enforcing them throughout the event.
LICENSE The laws of the District of Columbia as well as the University's policy regarding the serving of alcoholic beverages must be strictly observed. The University reserves the right to approve or disapprove the dispensing of alcoholic beverages at any function on its grounds or in its facilities. An ABC license is required if alcohol is sold at the event or alcoholic beverages are included in the price of admission of a ticket for an event. Obtaining an ABC license is the sole responsibility of the requestor. An outline of the procedure for obtaining the license is provided by the Center for Student Programs for all student organizations under it auspices. All other organizations/individuals requiring an ABC license may obtain a description off the procedures from the Office of Campus Activity Facilities.
SMOKING is prohibited anywhere in the Intercultural Center per District of Columbia law and University policies. Strict penalties will be enforced.
THE SECURITY OF ANY EQUIPMENT brought into Auditorium by the requestor is not the responsibility of the Office of Campus Activity Facilities. Organizations should not leave equipment in or around the facility overnight or after the event. The requestor assumes sole responsibility for any equipment stored in or around the hall overnight or after the event.
DC FIRE SAFETY REGULATIONS and University policies require the client to ensure that all fire exits are clear and remain accessible. Prior to each event, the client is required to make an announcement informing the audiences of the emergency exit procedures.
INSURANCE may be required by the Office of Risk Services for individuals and organizations that are being co-sponsored by University departments. If this is the case, the organizations must provide evidence of Comprehensive General Liability Insurance in the minimum limits of $1,000,000 each person, $1,000,000 each occurrence and $50,000 property damage. Such insurance will name as insured both the individual or organization and the President and Directors of Georgetown University and its agents and employees as their interests may appear. The University reserves the right to require limits above these minimums, when in the sole opinion of the University, such higher limits are justified. Coverage must be with a company satisfactory to the University and a policy or certificate of insurance will be forwarded to the Office of Campus Activity Facilities a minimum of 72 hours prior to the event.
SOUND Due to the academic nature of the ICC building, amplified sound, including bands, DJs, or CD players, is not permitted in the Galleria.
A DAMAGE DEPOSIT may be required at the discretion of the Office of Campus Activity Facilities.
CLEAN UP is the obligation of the requestor. All areas must be cleaned of loose debris. A charge to cover all the labor costs to restore the area will be assessed if this obligation is not met.
ICC HOURS OF OPERATION
| Regular Academic Calendar |
Monday - Friday |
7:30am to Midnight |
| Saturday-Sunday |
7:30am to Midnight |
| Summer Calendar |
Monday-Friday |
7:30am to 11:00 pm |
| Saturday |
7:30am to 6:00 pm |
| Sunday |
Closed |
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GALLERIA IS AVAILABLE FOR EVENTS MONDAY THROUGH FRIDAY FROM 4:00 P.M.
UNTIL MIDNIGHT ONLY. On Saturday and Sunday, the hours of use for the
Galleria are 7:30 a.m. until midnight.
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ICC FACILITIES CAPACITIES
| Auditorium |
349 seated |
| Galleria |
400 reception style/200 dinner style |
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